Employee management¶

Administrators and managers can add, edit, and manage employees.

Overview¶

You can:

• Add employees
• Edit details
• Assign roles — Administrator, Manager, Employee
• Assign departments
• Deactivate or delete users

Note: Only administrators and managers see this page.

Employee list¶

Shows:

• Name
• Email
• Role
• Department
• Status — Active or inactive

Filtering

• Administrators see all departments
• Managers see only their department

Add an employee¶

1. Add employee — Top right
2. Enter: name, email (unique), role, department
3. Create

What happens

• An email is sent with a password setup link
• The user appears in the list immediately
• They can sign in after setting a password

Roles¶

Administrator: Full access; all departments; can create other admins.

Manager: Manages shifts and employees in their department only.

Employee: Views own shifts; no admin access.

Edit an employee¶

1. Click the employee
2. ⋮ menu → Edit
3. Change name, email, role, department, or status
4. Save

Password reset (admin)¶

1. Select employee → ⋮ → Reset password
2. An email with a reset link is sent

Deactivate¶

1. Open edit dialog
2. Deactivate — Status becomes inactive

Inactive users stay in the list but no longer appear for new shift assignments. Activate again from the same dialog.

Delete (permanent)¶

1. ⋮ → Delete → confirm

Effects:

• User is removed from the list
• Existing shifts remain but show the user as deleted

Note: Only administrators can delete. Managers can only manage users in their department.

Department changes¶

Edit the employee and pick a new department. Existing shifts are kept; the user sees only the new department going forward.

Restrictions

• Managers can only assign their own department
• Everyone must belong to exactly one department

Permissions summary¶

FAQ¶

Can one person belong to multiple departments?¶

No — one department per user. Create separate users if someone works in multiple departments.

What happens to shifts if I delete a user?¶

Shifts remain; the assignee is shown as deleted.

How many administrators can we have?¶

There is no fixed limit.